Microsoft 365
Backup Services
Most Irish businesses assume Microsoft 365 backs up their data automatically. It does not. Microsoft manages platform availability — not data recovery. OneDrive retains deleted files for 30 days, SharePoint for 93. After that, data is gone permanently. Mata365 implements dedicated, GDPR-compliant Microsoft 365 backup solutions for Irish SMEs so your data is recoverable when it matters.
How Microsoft 365 Backup
Protects Your Business
Backup solutions ensure your data is always secure, recoverable, and protected
from unexpected loss or cyber threats.
Data Protection & Recovery
Securely back up emails, files, and data with quick recovery options.
Protection from Data Loss
Safeguard your data from accidental deletion, ransomware, and cyber threats.
Secure & Compliant Storage
Store backups securely with compliance and data protection standards.
Our Microsoft 365 Backup
Solutions
Comprehensive backup services to ensure your Microsoft 365 data is always protected
and recoverable.
Our Microsoft 365 Backup
Process
A structured approach to ensure your business data is always backed up and protected.
Discover & Plan
Audit your current Microsoft 365 environment to map exactly what data exists, where it lives — emails, OneDrive, SharePoint, Teams channels — what is at risk, and what your Irish business needs to recover in the event of data loss, ransomware, or accidental deletion.
01.
02.
Design & Configure
Design a tailored Microsoft 365 backup strategy for your business, selecting the right solution for automated daily backups, point-in-time recovery, immutable storage, and GDPR-compliant retention policies that meet Irish Data Protection Commission requirements.
Deploy & Optimise
Implement the backup solution across your Microsoft 365 tenant — covering Exchange Online, OneDrive, SharePoint, and Teams — test recovery procedures to confirm data can be restored cleanly, and optimise backup schedules and retention periods for your business size and risk profile.
03.
04.
Train & Support
Brief your team on recovery procedures, provide clear documentation on what is backed up and how to request a restore, and deliver ongoing Dublin-based monitoring so backup jobs are verified regularly and any failure is caught before it becomes a crisis.
Frequently Asked Questions.
Find answers to common questions about Microsoft 365 backup and how Mata365 helps Irish businesses protect emails, OneDrive files, SharePoint data, and Teams content from loss, ransomware, and accidental deletion.
Does Microsoft 365 automatically back up my business data?
No — and this is the most important thing Irish businesses need to understand about Microsoft 365. Microsoft manages the availability of its infrastructure, but under the Shared Responsibility Model, the protection and restoration of your data is your responsibility. The OneDrive recycle bin retains deleted files for 30 days. SharePoint retains deleted content for 93 days. After those periods, data is permanently gone — whether it was deleted accidentally, encrypted by ransomware, or removed when an employee left the business. Mata365 implements a dedicated Microsoft 365 backup solution for Irish businesses so your data is protected independently of Microsoft’s built-in retention limits.
What Microsoft 365 data does Mata365 back up for Irish businesses?
Mata365 configures backup coverage across your full Microsoft 365 environment — Exchange Online emails, calendars and contacts, OneDrive files, SharePoint document libraries and site content, and Microsoft Teams channels and chat history. This covers the data that Irish businesses most commonly lose: emails deleted by departing staff, OneDrive files overwritten by ransomware, and SharePoint content removed without realising the recycle bin retention had expired. Every backup is automated, versioned, and tested for recovery.
How does Microsoft 365 backup protect an Irish business from ransomware?
Ransomware attacks on Irish SMEs increasingly target Microsoft 365 environments — encrypting OneDrive files, corrupting SharePoint libraries, and locking email accounts. Because OneDrive syncs to local devices, ransomware that encrypts a laptop can propagate directly into the cloud tenant. A dedicated Microsoft 365 backup solution with immutable storage means a clean, pre-attack version of your data can be restored quickly — without paying a ransom. Mata365 configures backup solutions with immutable storage specifically to protect Irish businesses against this attack vector.
Is Microsoft 365 backup required for GDPR compliance in Ireland?
GDPR Article 32 requires Irish businesses to implement appropriate technical measures to ensure data availability and resilience. Relying solely on Microsoft’s built-in retention policies does not meet this standard for most business scenarios — particularly where data loss could result from human error, malicious deletion, or a cyberattack. A properly configured Microsoft 365 backup solution with documented recovery procedures and GDPR-compliant retention settings is part of a defensible data protection posture for Irish businesses under the Data Protection Commission’s remit. Mata365 configures backup solutions with Irish GDPR requirements built in from the start.
How quickly can data be restored from a Microsoft 365 backup?
Recovery speed depends on the amount of data being restored and the backup solution in use, but for most Irish SME scenarios — recovering a mailbox, restoring a specific SharePoint library, or recovering a user’s OneDrive after accidental deletion — restoration is typically completed within hours rather than days. Mata365 tests recovery procedures as part of every backup implementation so your team knows exactly how to request a restore, what the expected timeframe is, and that the backup is actually working before you need it.
What is the difference between Microsoft 365 backup and Microsoft 365 archiving?
Archiving in Microsoft 365 stores copies of emails for compliance and eDiscovery purposes — it is not designed for operational data recovery. Backup is a separate, independent copy of your data stored outside the Microsoft tenant, designed specifically for restoration after data loss. Irish businesses that rely on archiving alone are exposed to scenarios where both the live data and the archive are affected simultaneously — which happens in ransomware attacks and tenant-level incidents. Mata365 implements true backup solutions that are independent of your Microsoft 365 tenant, so recovery is possible even in worst-case scenarios.
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