SharePoint
Sites Services & Intranet Development
Mata365 designs and builds SharePoint sites for Irish and UK SMEs from focused team sites and project portals to full company intranets structured around how your business actually operates, branded to match your identity, and built so staff use it from day one.
What a Properly Built SharePoint Site
Does for an Irish Business
Microsoft 365 plans provide flexible tools for communication, collaboration, and security tailored to
your business needs.
Team Collaboration
Enable teams to collaborate efficiently with shared sites and resources.
Intranet Solutions
Create internal portals for company-wide communication and engagement.
Custom Site Design
Design SharePoint sites tailored to your business structure and needs.
Our SharePoint
Sites Solutions
End-to-end SharePoint site services to build, manage, and optimise collaboration environments.
Our SharePoint Sites
Implementation Process
A structured approach to design, build, and optimize SharePoint sites for your organisation.
Discover & Plan
Conduct discovery sessions with your team and stakeholders to map your current SharePoint environment, understand how staff find and share information, define the site architecture — communication sites, team sites, hub sites — and agree the navigation structure, content types, and permissions model before any design work begins.
01.
02.
Design & Configure
Design the SharePoint site — wireframes, page layouts, navigation, branding, web parts, and content structure — then configure the environment in a staging build so you can review and approve every element before it goes live, with no disruption to your current environment.
Deploy & Optimise
Launch the SharePoint site to your Irish team in a controlled rollout — migrating existing content into the new structure, configuring search so staff can find documents immediately, and optimising page performance and mobile responsiveness so the site works across every device your team uses.
03.
04.
Train & Support
Train site owners, content managers, and administrators on maintaining and updating the SharePoint site — adding pages, uploading content, managing permissions — and provide ongoing Dublin-based support so the site evolves with your business rather than becoming outdated within six months.
Frequently Asked Questions.
Common questions about SharePoint site design and intranet development — answered for Irish businesses considering building or redesigning their SharePoint environment.
What is the difference between a SharePoint team site and a SharePoint communication site for Irish businesses?
SharePoint has two primary site types and they serve different purposes. A team site is designed for collaboration within a specific group — a department, a project team, or a working group — where members create, edit, and share content together. It connects directly to a Microsoft Teams channel and is ideal for internal document libraries, shared task lists, and team-specific resources. A communication site is designed for broadcasting information to a wider audience — a company-wide intranet homepage, a department news hub, or an HR policies portal — where a smaller number of content owners publish to a large readership. Most Irish businesses need both: communication sites for company-wide information and team sites for departmental collaboration. Mata365 designs the right combination of site types for your Irish business based on how your teams actually work.
How long does it take to build a SharePoint intranet for an Irish business?
For most Irish SMEs, a well-structured SharePoint intranet — covering a company homepage, department sites, a document management structure, and navigation — takes between three and eight weeks from kick-off to launch, depending on the number of sites, the volume of content being migrated, and the level of custom branding required. A focused team site or project portal can typically be designed, built, and launched in one to two weeks. Mata365 provides a detailed scope and timeline during the assessment phase so your Irish business knows exactly what is involved before any work begins.
Can Mata365 apply our company branding to our SharePoint site?
Yes. SharePoint Online supports custom branding — logos, colour palettes, fonts, and branded page layouts — through SharePoint’s look and feel settings and, for more advanced customisation, SharePoint Framework web parts. Mata365 applies your Irish business’s brand identity to every SharePoint site we build — ensuring the environment looks like a professional, intentional part of your digital workplace rather than a generic Microsoft template. Branding consistency across the SharePoint intranet, Teams, and other Microsoft 365 tools reinforces staff trust in the platform and improves adoption.
What content should go on a SharePoint intranet for an Irish business?
The most effective SharePoint intranets for Irish SMEs combine four types of content: company-wide information that all staff need — policies, HR documents, company news, announcements, and organisation charts; department-specific resources — team documents, project libraries, and department-specific tools; quick links to the apps and tools staff use daily — Microsoft Teams, Outlook, Power Apps, expense systems; and social or engagement content — staff recognition, events, surveys. The structure should reflect how your Irish team actually looks for information, not how IT has historically organised files. Mata365 conducts a content and navigation audit as part of every intranet engagement to define what belongs where before a single page is built.
How do you make sure staff actually use the SharePoint intranet after it is built?
Adoption is designed into the build — not added as an afterthought. The most important factors are navigation that requires no training to use, a homepage that surfaces information relevant to each team member’s role, search that returns accurate results from day one, and content that is genuinely useful rather than a digitised version of what staff already ignore. Mata365 tests navigation and content findability with real users before launch, configures SharePoint search with managed metadata so results are relevant, and provides site owner training so content stays current after handover. An intranet that is out of date within three months of launch fails because of governance, not design — which is why Mata365 builds a content governance framework into every SharePoint intranet engagement for Irish businesses.
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